Using Zoom: Four Best Practices to Know

With many workers still working remotely, using a videoconferencing software platform for meetings and events is still a pretty popular option. One platform, in particular, continues to receive significant attention. And its users are still learning the ins and outs.

Thanks to the pandemic, Zoom has seen a considerable increase in subscribers. While this has been a good thing for the company, many workers are still struggling to use the video conferencing platform as effectively as possible.

Here are four best practices when using Zoom.

Know your plan before scheduling Zoom calls

Zoom offers various plans to its users. Understand each plan’s details before hosting video calls with clients, especially if you plan to record calls. For example, there’s a time limit on recordings for specific plans. While you don’t have to subscribe to the most expensive plan, you should know your plan’s limits before scheduling calls. 

Mute your audio and turn off your camera by default

Avoid being caught on a hot mic at all costs. Government officials at all levels, including presidents of countries (hint: President Obama), and business leaders have said some things publicly accidentally they wish they could back. This is why it’s always a good idea to mute your audio and turn off your camera by default. Even when you follow this piece of advice, behave as if your mic is on to avoid being caught on a hot mic. Assume everyone is listening or watching. 

Be aware of lighting and audio quality

Lighting and audio are essential when sitting in on a Zoom call. Always be aware of where the light in the room is coming in. Ideally, your lighting should be behind the camera, not behind you. If natural light is possible, go with that. If not, there are ring lights you can purchase. As far as audio is concerned, many users go with wireless headphones (since they’re less intrusive when you’re on camera). Still, there are plenty of experts who dispute their sound quality. If a Zoom call isn’t being recorded and published, then wireless headphones are more than acceptable.

Use a virtual background

You live in your home, which means it’s not always going to be a pretty sight. It’s okay to use a virtual background when on a Zoom call at home to hide the children’s toys, the unfolded laundry, or the dirty dishes in the sink. Plenty of users are doing it. Many companies are encouraging their employees to use the Virtual Background feature in Zoom. The truth is that your virtual background can do more than just entertain. 

Zoom calls don’t have to be a hassle. Once you get into a rhythm, your experience will improve each time you use the platform. Follow the above advice, and you’ll be in great shape.

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